Captivate 8 vs. Lectora V12 vs. Storyline 2

From Jennifer Valley

Updated on June 11th 2015 due to new releases, announcements and other information provided by readers. Notable new information includes:

  • The new Trivantis Community
  • Updated information on HTML5 output and browser compatibility
  • I forgot to mention Articulate’s Guru Awards!
  • Inclusion and comparison of “what you get” when you choose Lectora Inspire (including the NEW eLearning Brother’s integration feature)
  • Trivantis announcement of responsive design and what’s to come

Thank you to everyone who has contacted me or mentioned any errors.  Please feel free to comment below if you have comments, suggestions or find errors!

What is your favorite authoring tool?  

When it comes to Instructional Design and eLearning course development in corporate America the tool you use is either chosen by your manager or limited because of budget. Are you that manager? What if YOU could choose? What if your boss said to pick or you started a freelance career tomorrow? Let’s take a closer look at authoring tool and (stick with me) by the end of this post you’ll have a better idea.

Authoring tools can be broken down into three basic categories: PowerPoint Add-In, Installed and Cloud Based. PowerPoint Add-Ins are tools, which offer advanced functionality in PowerPoint. Some examples include:

An installed tool is one that you install on your computer and acts as a standalone product.  These are my personal favorites and include:

The cloud-based tools are those that run as SaaS (Software as a Service) and don’t require an install. Some common examples include:

According to an eLearning Guild research survey conducted in 2013 titled “eLearning Authoring Tools 2013: What We’re Using, What we Want” the top three used products are Adobe Captivate, Techsmith Camtasia Studio and Articulate Storyline 2. However, today we are going to compare what I consider to be the “big three” Trivantis Lectora (Publisher and Inspire), Articulate Storyline 2 and Adobe Captivate 8. I’m swapping Techsmith Camtasia Studio with Lectora (Publisher and Inspire) because Camtasia only outputs are scormed videos, which I don’t feel, is a comprehensive enough tool like Lectora is.

The following is a list of characteristics, which I consider most desirable in an authoring tool and how they ranked in comparison.

Disclaimer: Of course, your level of expectation is going to be different from mine so take this as an opinion from an old colleague who’s developed a course or two in her time and be sure to test out the functionality before committing to a specific software. I specifically like an authoring software that is full of enough options that will be useful while maintaining a level of rapid development that’s appropriate for most companies expectations of pushing out content. I am also not that fond of Adobe products and find their menus and layout hard to navigate. It’s partly to blame because of my lack of formal training. Honestly if you’re not a graphic designer or someone who likes learning Adobe products such as Photoshop you’ll probably feel the same way while Adobe veterans will find my complaints to be less relatable.

1 – Below Expectations 2 – At Expectations 3 – Above Expectations

Ease of Use/Development Time

Storyline 2 is leaps and bounds above the completion when it comes to learning the tool for the first time. Couple the familiar look and feel of ribbon navigation in PowerPoint with a supportive community who shares content regularly and includes the helpful series rightfully called eLearning 101 to help you get started and it is hard not to get going within the first week. The community offers weekly challenges to help build your portfolio or work on your development skills and hosts an eLearning Guru challenge every year calling for users to share the best of the best. Everything is easy to navigate but the search feature can be a bit tricky to navigate. While updates and new features are slow coming, anything released seems to come with minor issues and points of irritation. Within the product you have the ability to view content in both linear and branched views which is very handy when creating complex material. Simulations are easy to create, page items can easily be animated, and output is smooth. It has a visible timeline that seems to be a highly desirable trait. This allows viewing of tracks for each item which helps to show when each item appear helping to visualize what your page will look like without constantly previewing it. Need to move forward on a page after a certain number of items are clicked then variables are here to help. Lumping all these factors makes development time drastically less than the competition. For companies concerned about budget the software is currently available for about $1,846.00 however a deal is almost always available lowering the price to $1,398.00.  I’d love to see a month-by-month cost for freelancers looking to save a few dollars here or there.

On May 27h 2015 Trivantis announced something awesome….a community! You can now connect with other users, share content and browse their knowledge base. This is a huge plus in my opinion and moved Lectora higher in my ranking. My previous complaints about training being difficult to find have lost some validity and its now easier to search and filter by keywords. If you’re stuck in the development of your course and need inspiration and support it’s now easier to connect, share and troubleshoot with others. They’ve even started a web series called Lectora Live. I still love there Inspiration Wednesday’s and I hope the company continues hosting them because they really helped me excel at learning and growing as a developer within the tool.  I still review them if I’m finding myself stuck. The overall design of the website isn’t my aesthetics. I feel like their missing static “need to know” information on some pages and the tiles of information seem a little over sized and aren’t broken out into subcategories which means more scrolling to find what you want. Since the site is in it’s infancy stages I know aspects of the site will change and enhance.  I’m excited to see what they can bring to the table and will report back the next time I update this post. The interface within the product is easy enough to pick up after some time. It feels familiar with it’s PowerPoint like design because of the ribbon navigation (as of V11) but has an interface that is definitely it’s own. You can view content in a title explorer (tree view) or thumbnail view however the thumbnail view doesn’t allow for easy editing. Need to move forward on a page after a certain number of items are clicked then variables are here to help. In addition you can manipulate over 30 LMS variables (AICC and CMI) and content within your course like page titles. This helps to customize the page but does take some time to get use to. If you want to do anything and everything this is the software for you! Most people find it harder to get started on but I think the new addition of the community will bring that era to a close. A lot of the bug issues I described before are being resolved.  A big issue seems to be output to Internet Explorer. After being able to switch my development to primarily Chrome based the issues became less apparent. My advice….dump IE and petition IT to require Chrome as your default on all computers. The software offers the ability to insert objects like page numbering and page titles to speed up the development process. Lectora is a little on the pricier side by currently charging users about $1,600-1,800 per license.  The change in prices comes with the feature to include company driven support. There SaaS version Lectora Online does provide the option of a monthly subscription for $159.

By upgrading from Lectora Publisher to Lectora Inspire you also get access to Camtasia Studio and Snagit along with the NEW feature (April 22nd 2015) of additional access to some of the eLearning Brothers library.  Within the eLearning Brothers library is templates, games, interactions, scenarios and characters.  Everything is single sign on so you don’t have to worry about signing on every time you want to check the content (THANK YOU!) You can also create custom interactions using the interaction builder. Camtasia Studio is a great screen recording and videoing editing tool while Snagit makes screen captures and image manipulation much easier.  For a company looking for the complete package you really can’t go wrong. With the addition of these tools the overall scoring of ease of use, animations, simulations, image, audio and editing goes up. The Inspire package does add about $900 on the total pricing bringing it up to about $2,500.00.

Adobe’s presence in the eLearning and graphic design community means there are videos, tutorials and articles posted everywhere however, support from the company itself seems to come with a price. After most updates are published out, the older content is gone and hidden making it difficult to train new employees on older versions if you don’t upgrade right away. The interaction and sharing now available with Articulate and Trivantis communities make their website seem like an endless Reddit feed instead of a helpful hub of information and people. The interface is also slightly reminiscent of PowerPoint but is more of a re-imagining combined with a typical Adobe product.  Items are buried under menus and take some time to get use to especially if you’re not familiar with Adobe. If you’re already familiar with Adobe software your ease of use should be relatively smooth.  The software offers the ability to include geo caching activities as well as gesture based interactions which have been buzzwords in the eLearning community. With some of the automated features available and clean outputting, this software is great for people who love Adobe and want a middle of the road level of development. Captivate too has a timeline, which tracks each item. While the ability to view content in both line and branched views is available, it isn’t presented outright or able to be left often. Having this track helps to show when each item appear helping to visualize what your page will look like without constantly previewing it. The software offers a variety of widgets which easily allow you to insert interactions and social learning aspects. Adobe offers the lowest price at $999 or in the cloud for $29.99 a month.


Lectora v12 holds the top rank with the ability to do customized animations on objects and the page. Object animations include16 entrance and exit effects that can be customized. Lectora also offers almost 30 actions that pertain to navigation, manipulation of objects, media, documents and variables along with commands. The logic of setting up these variables makes the most sense to me because you pick the when, where and then what. Lectora v12 also has the ability to complete actions under certain conditions and after a delay. You can place these actions on almost anything within the course. Hands down my favorite is the ability to group actions together to be run at one time. To view all your actions at once there is an action pane which you can delete an action or move it’s timing. The screen is only accessible by selecting a menu option which is quite different from Storyline 2 and Captivate 8’s “already there” interface. Because the level of adaptability is so high and they aren’t easily view-able in one place, getting the hang of actions and working on speed and timing can be tricky (if not down right frustrating) at times.

Storyline 2’s object animations are almost dead ringers for PowerPoint but with a touch more control, for a total of 16 entrance and exit effects that can be customized. Animations (called Triggers in Storyline 2) equal 23 options that can be added to a page or object in just a few simple steps. The most recent addition of animations coming with the Storyline 2 upgrade is sliders and motion paths, which have added great value and created more possibilities in design. Add the addition of the move trigger and you have a feature, which allows you to inter link motion paths or animations to happen in sequence or simultaneously. The one thing that irks me is how you have to add the triggers. For me it feels backwards. Pick the action, then the slide, when you want it to happen and THEN the object. That’s like asking you to select the image to go to the next page now when you click on this button! WHAT?

Captivate 8 is ahead of the technology front offering HTML5 ready animations include mobile animation gestures. All animations, called effects, are PowerPoint transferable and similar in capabilities. The product itself boasts, “Predefined effects, like straight-line motion, rotation, and glow” which is one-step behind the other two.


Storyline 2’s integrated ability to both record screen captures then edit them into a simulation make it an easy front-runner for this category. By default the program records in a dimension the same size of your course giving you the best quality. This does limit your ability to any other objects (text, image, button) without overlaying it on the page. With one simple change of options, you can choose to output as single video or systematic slides. You can control when the video starts, add or update video controls and crop and trim your video just for starter. For creating an interactive simulation, you have three options called view, try and test. View is a guided experience that explains the actions taken but doesn’t require any interaction with the user.  Try allows the user to try or follow along with your steps.  The test option doesn’t offer any help and challenges the user to complete the steps on their own.  Feedback is integrated and all the aspects are customizable.  The edit capabilities are a little stiff and simple which means your recordings need to be as flawless as possible to make sure you have a high quality end product. Like that ever happens! From what I can tell simulations are outputted as Flash objects.

Captivate 8’s integrated ability to record a software simulation within the program is a definite bonus. The program records at whatever dimensions you choose and automatically fits to the screen. With the new responsiveness upgrading simulations now show nicely on the web, tablet or phones. However, editing and changing options is not as easy as Storyline 2. But, just like Storyline 2, you can choose the output to the format of a view, try or test. A stand out feature specific to Captivate 8 is the ability to pan within your simulation. One thing that really bothers me is while creating a simulation there are some annoying system noises that are included in the simulation.  One of the nicer aspects is that all three outputs are produced at one time and you can also change the mouse path.  Publication is either SWF or HTML5.

Lectora v12’s simulation abilities are sorely lacking.  With no wizard or preset actions your left to your own devices to record audio and video, insert actions, images, call outs and feedback and edit on your own.  The built in features for audio and video recording are low quality.

By purchasing the Inspire package, which includes Camtasia, Snagit, and eLearning Brothers library, you gain access to pre-made elements and the interaction builder to help the process. Camtasia offers many of the features you’d need to create a simulation including visual effects, hot spots, animations and even the ability to green screen your subject.


The testing and quizzing area is one place that Lectora v12 truly shines above the rest.  Adding and editing a question is easy within the provided wizard and the sheer number of options outweighs the competition. There are nine options, which can interact with the LMS, three that are non-gradable, a slew of survey and form options and a series of flash mini games included with your purchase. The main testing level option includes plenty of features like establishing the passing thresh hold and randomizing questions.

Storyline 2 offers eleven grade able options, nine survey options, five free form options, a fill in the blank, and three pre-created pages that show the results. Editing and adding the question can be a bit cumbersome but once you get the hang of it then it’s smooth sailing. For some reason the logic of the wizard doesn’t completly make sense here as well. It does offer a question import feature where you can upload questions in a CSV format which can expedite the process.

Captivate 8 only offers nine quiz options in total. Questions can be graded or not graded increasing the total to include nine survey options as well. I found that creating the questions can be a bit cumbersome. Captivate 8 also includes the import feature which can speed up the process. Editing a question is easy and editing at the main quiz/test level is easy as well.


Lectora v12 is by far the front-runner. While the process isn’t as clean and crisp as I would like my previous team and I were able to streamline a process to get our courses to “third party” translators quickly. At one point in time, we had projects flying around in 30 different languages.  Each language has its own consideration (special characters are evil!) and possible work arounds however the overall process is easy enough. You file is output as an RTF which can be shared and edited but certain aspects of the document can’t be edited.  We found that you had to limit what software you used to edit the document because it would potentially mess with the reloading of the document or overall look of the screen.  We couldn’t figure out why some items weren’t being translated.  After further investigation we found white text was being missed on the white background of the document.  Doh!  As a work around we located and highlight the text an obnoxious neon color that we knew to change during development.

Storyline 2 is only supported for languages that are non-western such as left to right or double byte. This excludes a large number of European and South American languages.  Just on this fact alone the capabilities fall quickly to the way side. However, the import and export feature is a lot cleaner and smoother then Lectora’s. The content is put into two manageable tables; one for object identification within the system and another showing what’s in the actual object like text. White text isn’t an issue since it exports on a colored background.

Captivate 8 includes an easy import and export feature that can be managed in Word.  The total number of languages supported isn’t as long as Lectora either leaving their functionality steps behind. Additionally, the document only captures and supports items that are “project captions and closed captions” which means text only.

Mobile Devices

Captivate 8 offers responsive projects that fit for all needs including mobile devices such as smart phones and tablets. Added in with the fact that the publishing comes with the option to its own App (PhoneGap).  Keeping these two factors in mind, Captivate 8 surpasses all others in the market. However, with the responsiveness comes the additional responsibility of  maintaining  your responsive outputs. I’m told that it can be quite buggy.  These two factors can outweigh the feature if your team is focused on quick and simple design.

Storyline 2 also comes with a mobile publishing option to its own player which runs on IOS and Android devices.

As of right now the product does not offer responsive design, a publishing app or player for mobile devices.  A limited number of templates are available which can be used for mobile viewing but require multiple projects for one course. Trivantis is planning on offering responsive products.  During the Lectora User Conference (April 2015) the company shared news of the project. Beta is scheduled to begin in August so I’ll be sure to come back and update my opinion.

HTML5 / Browser Compatibility

In my personal experience with Lectora the HTML output is best viewed in Chrome. While the company has in it’s tech specs that Internet Explorer 8 and above is supported, the publishing experience can vary.  Sometimes objects shift slightly which can make alignment a bear. You have the option to embed Youtube videos and web windows, which means you can keep your learner in the course instead of redirecting them. All flash objects are published as HTML5 and media is often required to be converted before publishing can even begin.

Articulate Storyline 2 offers both Flash and HTML5 output. During development you have to keep in mind that many flash based objects can have difficulty in the browser especially media since FLV and SWF’s are not supported.  There are known issues with markers and data entry fields as well as zooming.  Safari seems to be there problem child with the most number of issues listed.

Captivate 8 includes the option to publish to HTML5 (it has been able to do so within the product since version 6). During development you have to keep in mind that many flash based objects can have difficulty in the browser especially media since FLV and SWF’s are not supported.  Along with the ability to publish to it’s supported browsers you can also send files to Adobe Connect for easy sharing during online trainings with an instructor.

Ease of Editing

Going along with the ease of use factor, is Storyline 2’s ability to seamlessly make updates.  Editing objects is just like editing within a PowerPoint and within my experience it encounters very few errors when scorming and uploading.

Lectora v12’s updating is easy enough. Editing objects is much like editing within PowerPoint. The scrubber is an excellent tools that lets you know if you could potentially encounter errors. The company has been working to resolve (what I’m calling) needless errors that can cause problems like Lectora shutting down or shutting down the page is objects are missing or variables aren’t completely filled out (special shout out to the individual or team who came up with the fix to delete the empty actions!).

In Captivate 8 updating items properties is more difficult because it doesn’t act or feel like PowerPoint.  Once you get into the properties everything is there which can be overwhelming at times when your trying to troubleshoot but also nice since you don’t have to look at multiple menus. Edits end up being more of a dreadful part of the project when I use Captivate….


Storyline 2 offers the most comprehensive tools when it comes to editing images inside the tool. With one right click of your mouse you can crop, recolor, add a border, add a shadow, add a reflection, add a glow, adjust brightness, adjust contrast, adjust transparency, blend, and shape or use a preset mode. This is all done while images maintain quality and without having to edit in another software.

With the most recent upgrade to Lectora version 12 the software now includes image handles, cropping, shadow, reflection, and opacity. This is all done while images maintain quality and without having to edit in another software.

With the upgrade to Inspire you get the full capabilities of Snagit.  The software has basic to intermediate image editing abilities with multiple output options and offer basic video recording capabilities within the software. While you’re not going to be able to easily retouch a head shot of the VP you should be able to crop a picture, adjust the color balance and save with transparency.

Captivate 8 has the ability to adjust brightness, sharpness, contrast, alpha, hue and saturation. You can also gray scale and invert colors, rotate the image, and crop.  It comes as no surprise that the image editing is limited thus the need for including Photoshop, Fireworks or the whole cloud into your deal.


Lectora v12 offers the ability to record and edit audio within the software.  The editing features include cutting, copying, pasting, and trimming clips.  You can also fade audio in and out, adjust the volume, insert silence, and add events.

With the upgrade to Inspire you get the full capabilities of Camtasia that has everything a beginner to intermediate user would ever need including multiple publishing options and filters.

Captivate 8 offers the ability to record and edit audio within the software.  The editing features include cutting, copying, pasting, trimming clips and adjust volume levels.

Storyline 2 only offers the ability to record and edit audio when creating a simulation.  Since both are linked together, you must edit the screen and audio as one.


Lectora v12 offers web cam video recording and Lectora v12 does require all content be sent out in MP4. Video editing is limited but available.

With the upgrade to Inspire you get the full capabilities of Camtasia that has everything a beginner to intermediate user would ever need including multiple publishing options and an easy to use interface to make creation and editing faster.

Storyline 2 offers the ability to record videos during simulation creation only.

Captivate 8 offers the ability to record videos during simulation creation only.


If you couldn’t already tell the addition of Trivantis’s community and partnership with eLearning Brothers has greatly changed my opinion.  While the content and users begin to build in the community I’ll be keeping a close eye to see who edges ahead.  Storyline 2 is still the easiest tool to learn (or at least it was for me!). While it may not have all the bells and whistles of Adobe Captivate or Lectora Publisher and Inspire it’s enough for a company or freelancer to create the basics.  For companies with head strong dreams and forward thinkers, Lectora is definitely the way to go.  Since the product is so robust the possibilities are as limitless as your imagination and will power. The upgrade to Inspire is almost a no brainer especially now with the addition of the eLearning Brothers template library. Adobe Captivate is great for companies who want a singular product to develop in since it fits nicely into their range of products.  It’s also there as the cheapest option for developers on a budget. If you’re an Adobe veteran it’s easy to pick up and start using rather quickly.  If not, be prepared for a steep learning curve.

To start your free trial or download the software listed in this article visit the following links:




– See more at:

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s